Payroll Specialist

Company: Children's Institute, Inc.
Location: Los Angeles
Posted on: October 10, 2024

Job Description:

Job Profile Summary:The Payroll Specialist is responsible for performing a variety of payroll functions, including processing multi-state bi-weekly payroll, maintaining payroll system and employment records, monitoring timeclock system and data, printing payroll reports, processing garnishments and wage attachments, and providing support for accounting journal entries aligned with all fiscal policies, procedures, and processes related to payroll in US locations. Coordinates with internal and external stakeholders to ensure compliance with regulatory requirements. Engages the payroll function with direct administration of payroll processing and related reporting with Payroll Supplier(s) and support vendor relationships and any payroll systems maintenance.DUTIESThe Payroll Specialist is responsible for performing a variety of payroll functions, including processing multi-state bi-weekly payroll, maintaining payroll system and employment records, monitoring timeclock system and data, printing payroll reports, processing garnishments and wage attachments, and providing support for accounting journal entries aligned with all fiscal policies, procedures, and processes related to payroll in US locations. Coordinates with internal and external stakeholders to ensure compliance with regulatory requirements. Engages the payroll function with direct administration of payroll processing and related reporting with Payroll Supplier(s) and support vendor relationships and any payroll systems maintenance.ESSENTIAL DUTIESTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Define and implement all policies, processes, and procedures related to payroll in US locations.
• Engage in all tasks necessary to accomplish timely and accurate processing of payroll in coordination with Payroll Supplier(s).
• Support the administration of payroll processing and related reporting with the Payroll Supplier(s).
• Provide support, training, and education to staff as needed regarding payroll, timesheets, etc. This may include responding to email and phone inquiries, as well as presenting at New Hire Orientation.
• Assist in the set-up of payroll in new US locations and provide guidance and expertise as needed.
• Proactively engage in third-party supplier relationships to ensure quality standards and adherence to contractual agreements and agreed-upon SLAs.
• Support internal and external payroll audits.
• Assist in the preparation of a variety of payroll related documents for the purpose of documenting payroll activities and issues, meeting compliance requirements and providing audit support.
• Ensure proper maintenance of local payroll information, files and records in order to provide up-to-date reference, and audit trails for compliance purposes.
• Research discrepancies of payroll information and/or documentation to ensure accuracy and adherence to procedures.
• Review periodic tax filings with federal, state and local authorities to ensure accuracy and timeliness of payroll tax payments.
• Work with Accounting, Finance and Human Resources to ensure the accuracy of the recording of payroll accounting entries to the general ledger.
• Assist with reconciliations related to payroll and benefits inclusive of producing reports that reconcile monthly payroll deductions, such as garnishments, medical premiums, and 401k. Ensures compliance with garnishment requirements, based on specific state and federal regulations.
• Communicate issues or changes related to matters that impact pay or policy to affected groups.
• Perform ongoing quality assessments of payroll processes and drive continuous improvement efforts.ADDITIONAL DUTIES
  • Other duties and special projects as assigned.SUPERVISORY RESPONSIBILITIES
    • This role does not have supervisory responsibilities.QUALIFICATIONSEDUCATION & EXPERIENCE
      • 3+ years of payroll and/or accounting experience required.
      • Bachelor's degree from a four-year university preferred.OTHER QUALIFICATIONS
        • Knowledge of wage and hour laws, payroll tax and federal/state specific employment and payroll laws.
        • Demonstrate thorough knowledge of payroll, time and attendance policies, and payroll planning for multiple states.
        • Ability to collect and interpret information to enhance the provision of payroll services, including reporting requirements and metrics.
        • Ability to manage and promote knowledge organization-wide by using systems/networks to share, record, and capitalize on knowledge.
        • Strong relationship management skills.
        • Effective listening, communication, interaction, diplomacy, analytical and leadership skills.
        • Knowledge of payroll process design and the ability to identify areas for process optimization.
        • Ability to work efficiently and effectively while maintaining attention to detail.
        • Ability to work with minimal supervision.
        • Ability to handle confidential information.
        • Sensitivity to service population's cultural and socioeconomic characteristics.
        • Excellent verbal and written communication skills.CERTIFICATES, LICENSES, REGISTRATIONS
          • None.COMPUTER SKILLS
            • Must have intermediate knowledge of computer programs in a Windows environment.
            • Accounting software.
            • Database software.
            • Human Resources systems.
            • Accounting general ledger system.
            • Payroll systems.VISION REQUIREMENTS
              • No special vision requirements.NOISE LEVEL
                • Moderate noise.REQUIRED TRAINING
                  • New Hire Orientation.
                  • AB1825: Harassment Prevention training.
                  • Mandated Reporter.COMPENSATION:$66,910.00 USD - $76,947.00 USDIn accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.BENEFITS:
                    • Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year.
                    • Excellent medical, dental, and vision insurance for eligible employees and qualified dependents.
                    • 403b Retirement Plan with employer contribution for eligible employees.
                    • Up to $4,500 in tuition reimbursement per calendar year.
                    • Eligible for the Public Service Loan Forgiveness program.
                    • Flexible Spending Account (FSA) & Health Savings Account (HSA).
                    • Employer paid Life and AD&D Insurance.
                    • Voluntary Supplemental Insurance.
                    • Opportunity for growth & advancement.
                    • Professional development & continued training.
                    • Team building & bonding through company sponsored events & activities.CONTINGENCIES:
                      • Must be fully vaccinated for COVID-19 to comply with the California Department of Public Health (CPHD) order.
                      • Influenza immunization or declination.
                      • Tdap and MMR immunizations.
                      • Education verification.
                      • Reference check.
                      • Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services.
                      • Drug and alcohol screening.
                      • Tuberculosis screening.About UsChildren's Institute (CII) believes that all children and families have boundless potential to achieve emotional well-being and educational success, which build pathways to economic mobility and lifelong health. Using a whole family, two-generation approach, CII offers education, counseling services, parenting support, convening spaces and enrichment programs in the community, at our early education centers, K-12 schools, and neighborhood hubs.Our employees value passion, partnership, innovation and equity. If meaningful work and a vibrant culture are important to you, you're in the right place. Join our team and change the world!
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Keywords: Children's Institute, Inc., Lynwood , Payroll Specialist, Accounting, Auditing , Los Angeles, California